How To Organise Your Office Desk At Work
Here’s what experts suggests on how to organise your office desk at work for maximum efficiency and productivity
You might think you don’t have enough time to spare and organize your office desk at work, but if you realise how much disorganization costs you daily you would definitely reconsider. Lisa Zaslow a professional organizer in New York claims that, “Surveys show the average person loses an hour a day to disorganization”. She further explained that “It takes much less time to get and stayed organized. Think about how frantic and stressed you are when you can't find something”.
People fail to realise that in the office, your desk is your command center. You office should help you be as productive as possible Experts also claim that how well your office desk at work is organised helps sets the tone and productivity level at work.
Here’s what experts suggests on how to organise your office desk at work for maximum efficiency and productivity;
- Purge Your Office
You can’t create an efficient and productive work area without the purge, you have to start with a purge of your entire workplace. Depending on the current state of your office, the purge can take from a few hours to the whole day. Look around your office, what haven’t you used in a while? Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, toss it in the trash. This goes for furniture, equipment, supplies, etc. De-clutter, empty, shred, and get rid of everything that you don’t need.
- Get Your Layout Right
According to Lisa Zaslow, Your monitor should be in front of you at eye-level and about 17-inches from your body. Position frequently used items (like Phones, office supplies) close to you. Things you rarely use can be stored or put away.
- White Space
Keep a paper-sized free space close to your dominant side as a designated work space. This space would make it easier to review or sign documents.
- Office Supplies
Supplies used everyday should be placed on the office desk. Those used a couple of times in a week should be placed in the drawer under or to the side of your desk. Chicago based professional organiser, Amy Trager stated that, “Getting up even just once a day for a pencil or paper clip is shutting your brain off a project you are working on and you will have to come back and re-center”. ensure to organise your office supplies based on how often you use them.
Having your sticky notes (reminders) all over your desk is a major recipe for distraction. Use your sticky notes with moderation. Moderation is vital. Framing your monitor with notes isn't the most effective and productive way; they've lost their usefulness at that point.
- Prioritize your work flow
Keep only relevant and active project and documents on your desk. Every other document should be filed according to their relevance. When work gets pilled together, it easily overwhelms you and stall your productivity. Ensure that you priortize your workflow.
Here's how Trager recommended grouping projects to prioritize:
1) Important and urgent
2) Urgent, but not necessarily important
3) Important, without urgency
4) Non-urgent, and not important
She added vertical file holders help avoid stacking folders on top of each other and overlooking the ones not on top.
- Archive Files
When a project is complete, put all the materials relating to that project together and file them away. Make sure you keep them in a place where you can easily reach it, when you need to recall the project or document.
- Create a Catch-It Space
Every office needs a place to catch incoming junk. The Catch-It space helps to keep your office organised with little effort.
There are three main types of junk that flow into an office: 1) important documents, 2) stuff you need to keep (jacket, umbrella, travel mug), and 3) trash.
A catch-it space should be set up in the most obvious area of your office. If you have a door, create your catch-it space to the right of the door. If you're in a cubicle, create a catch it space somewhere near the entrance.
A catch-it space should have: 1) a credenza or tray for documents; 2) a shelf, hooks, or a box in which to place important items; and 3) a trashcan.
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